{"version":"2026-06-27","title":"VIDE AI Data Use Statement","features":[{"id":"attendee_assistant","name":"Attendee AI assistant (copilot)","description":"Floating FAQ and navigation assistant grounded in event agenda, sponsors, and organiser playbooks.","data_inputs":["Attendee questions","Event agenda and sessions","FAQ and organiser instructions","Optional registration context"],"outputs":["Text responses","Navigation hints","Handoff to support queue when configured"],"retention":"Prompt\/response pairs stored per ai_sessions retention policy; configurable per event module.","processors":["google_ai_studio","google_agent_platform","gemma_hosted","gemma_self_hosted"],"admin_controls":["Platform AI governance","Company AI settings","Per-event assistant disable","Rate limits"],"human_in_loop":true,"processors_resolved":[{"id":"google_ai_studio","name":"google ai studio"},{"id":"google_agent_platform","name":"google agent platform"},{"id":"gemma_hosted","name":"gemma hosted"},{"id":"gemma_self_hosted","name":"gemma self hosted"}]},{"id":"qna_moderation","name":"Q&A spam and toxicity moderation","description":"Scores submitted questions for spam\/toxicity to route moderator queue.","data_inputs":["Question text","Optional attendee identity mode"],"outputs":["Moderation score","Auto-approve or auto-dismiss signals"],"retention":"Aligned with Q&A PII retention (event.config.qna.pii_retention_days).","processors":["google_ai_studio"],"admin_controls":["event.config.qna.ai_moderation_enabled","Spam thresholds","Identity mode"],"human_in_loop":true,"processors_resolved":[{"id":"google_ai_studio","name":"google ai studio"}]},{"id":"session_summaries","name":"Session and post-event AI summaries","description":"Draft summaries from transcripts, chat, or session metadata for organiser review.","data_inputs":["Session titles and descriptions","Transcripts when enabled","Chat\/Q&A excerpts"],"outputs":["Draft summary text","Bullet highlights"],"retention":"Drafts stored with post-event artifacts; subject to event retention policies.","processors":["google_ai_studio","google_agent_platform"],"admin_controls":["Feature enablement per module","Attendee notice: ai_summaries"],"human_in_loop":true,"processors_resolved":[{"id":"google_ai_studio","name":"google ai studio"},{"id":"google_agent_platform","name":"google agent platform"}]},{"id":"engagement_lead_scoring","name":"Engagement and lead scoring","description":"Computes engagement_score and lead grades from attendance and interaction signals.","data_inputs":["Registration profile","Attendance and booth signals","Poll\/chat\/Q&A participation","CRM sync fields when enabled"],"outputs":["engagement_score","lead_grade","lead_score_total","Segment membership hints"],"retention":"lead_scores table TTL aligned with event retention; export logged.","processors":["platform_analytics"],"admin_controls":["Marketing workspace segments","CRM sync thresholds","Attendee notice: engagement_scoring"],"human_in_loop":true,"processors_resolved":[{"id":"platform_analytics","name":"platform analytics"}]},{"id":"ai_matchmaking","name":"AI matchmaking","description":"Suggests attendee or exhibitor connections based on interests, role, or hybrid AI ranking.","data_inputs":["Profile interests","Job title\/company","Networking preferences","Opt-in match profile"],"outputs":["Ranked connection recommendations"],"retention":"Match profiles and recommendation logs per networking retention settings.","processors":["google_ai_studio","platform_analytics"],"admin_controls":["networking.matchmaking_enabled","matchmaking_algorithm","Attendee notice: ai_matchmaking"],"human_in_loop":true,"processors_resolved":[{"id":"google_ai_studio","name":"google ai studio"},{"id":"platform_analytics","name":"platform analytics"}]},{"id":"registration_page_ai","name":"Registration page AI builder","description":"Generates registration landing page layouts and copy for organiser review in Studio.","data_inputs":["Organiser prompts","Event metadata","Brand assets URLs","Form field schema"],"outputs":["HTML\/CSS body fragments","Layout strategy text"],"retention":"Stored as design project data; not used for general model training without written customer consent.","processors":["google_ai_studio","google_agent_platform"],"admin_controls":["Platform AI governance","Studio save\/publish workflow"],"human_in_loop":true,"processors_resolved":[{"id":"google_ai_studio","name":"google ai studio"},{"id":"google_agent_platform","name":"google agent platform"}]},{"id":"marketing_copy_ai","name":"Marketing Studio copy and plan AI","description":"Drafts campaign copy, plans, and audience insights for marketer review.","data_inputs":["Event marketing profile","Audience segments","Campaign context","Organiser prompts"],"outputs":["Email\/SMS draft copy","Campaign plans","Segment suggestions"],"retention":"Campaign workspace artifacts; export and audit logs for sends.","processors":["google_ai_studio","google_agent_platform"],"admin_controls":["Marketing module access","Approval workflows","Platform AI governance"],"human_in_loop":true,"processors_resolved":[{"id":"google_ai_studio","name":"google ai studio"},{"id":"google_agent_platform","name":"google agent platform"}]},{"id":"design_builder_ai","name":"Design builder AI","description":"Assists with form fields, lobby blocks, and layout suggestions in admin builders.","data_inputs":["Builder context JSON","Organiser prompts","Event type and modules"],"outputs":["Structured layout JSON","Field suggestions"],"retention":"Saved in builder project state only.","processors":["google_agent_platform","google_ai_studio"],"admin_controls":["Platform AI governance","Organiser role permissions"],"human_in_loop":true,"processors_resolved":[{"id":"google_agent_platform","name":"google agent platform"},{"id":"google_ai_studio","name":"google ai studio"}]},{"id":"live_transcription","name":"Live transcription and captions","description":"Real-time speech-to-text for accessibility and optional summary input.","data_inputs":["Audio stream (when enabled)","Language locale"],"outputs":["Caption text","Transcript segments"],"retention":"Transcript retention per webcast\/web meeting module settings.","processors":["agora_stt","google_cloud_speech"],"admin_controls":["web_meeting.live_transcription","Webcast caption settings","Attendee notice: biometric_sensitive"],"human_in_loop":false,"processors_resolved":[{"id":"agora_stt","name":"agora stt"},{"id":"google_cloud_speech","name":"google cloud speech"}]},{"id":"virtual_background","name":"Virtual background \/ blur","description":"Client-side or extension-based background segmentation for video privacy.","data_inputs":["Local video frames (device)"],"outputs":["Processed video feed"],"retention":"Processed locally where supported; not stored by default.","processors":["agora_extension"],"admin_controls":["web_meeting.background_blur","Attendee notice: biometric_sensitive"],"human_in_loop":false,"processors_resolved":[{"id":"agora_extension","name":"agora extension"}]},{"id":"tradeshow_report_ai","name":"Tradeshow report narrative AI","description":"Drafts exhibitor and hall analytics narratives for organiser export.","data_inputs":["Aggregated booth metrics","Lead counts","Session attendance summaries"],"outputs":["Report narrative sections"],"retention":"Report PDFs and drafts per tradeshow retention.","processors":["google_ai_studio"],"admin_controls":["Tradeshow reports module","Export permissions"],"human_in_loop":true,"processors_resolved":[{"id":"google_ai_studio","name":"google ai studio"}]}],"human_in_loop":{"default_disclaimer":"AI-generated scores, summaries, and recommendations are decision support only. A qualified human should review outputs before operational, legal, or financial decisions.","labels":{"lead_score":"Lead score (decision support)","engagement_score":"Engagement score (decision support)","session_summary":"Session summary (draft \u2014 review before publishing)","matchmaking_recommendation":"Match suggestion (attendee may accept or decline)"}}}